For US HVAC contractors
Your installs are finished. Your paperwork is not.
Registration windows, permits, inspections and rebates — the work with nobody shouting at the other end. It watches every deadline, fills every form, and hands it to you to submit.
It needs no platform at all, so it runs alongside ServiceTitan, Jobber, Housecall Pro or a spreadsheet — whichever you already pay for.
- RegistrationCarrier gives you 90 days from the install, Trane and Goodman 60. Miss it and ten-year parts quietly becomes five.
- InspectionThe permit is filed and the inspection is not booked. The job cannot close until an inspector and one of your techs are in the same house.
- RebateThe salesman promised it. Filing it needs the AHRI reference number for that exact system, and it is sitting in somebody's inbox.
- Nobody chasingNone of it has a customer on the other end asking where it is. That is why it is always the thing that slips.
Every job still carrying paperwork.
Sorted by whichever deadline shuts first, because a permit can be filed late and an inspection rebooked — a registration window cannot be reopened.
The close-out desk
9 open · 2 shutting this week · 5 hrs of office time · seeded shop
A seeded shop, not a real one. The registration windows are the manufacturers’ own published terms; everything else here is demo data.
Ninety days. Sixty. Sixty. Sixty.
Counted from the day it went in, not the day it was sold. A permit can be filed late and an inspection rebooked. A registration window cannot be reopened.
The close-out desk
4 brands · windows counted from the install date · terms as published
Carrier90days
Registered in time10-year parts
Window missed5-year parts, no labor
carrier.com
Trane60days
Registered in time10-year parts
Window missedbase limited warranty
trane.com
Goodman60days
Registered in time10-year parts
Window missed5-year parts
goodmanmfg.com
Daikin60days
Registered in time10-year parts
Window missed5-year parts
daikincomfort.com
Counted from the day it went in, not the day it was sold. The clock is the reason this board is sorted the way it is: a permit can be filed late, and an inspection can be rebooked. A registration window cannot be reopened.
Published warranty terms, read 15 September 2026. They are the manufacturers’ and can change; check the portal before you rely on a date.
It fills the form. You press submit.
The counterparty is a manufacturer or a city, and submission happens under your credentials. Backdating an install date to save a missed window is fraud under that login, so it will not do it.
The close-out desk
4 rails · the counterparty is a manufacturer or a jurisdiction
Watch every registration window and say which one shuts first.
Never change an install date to save a window. That is fraud under your login.
Fill the portal form from the data plate, the job and the address.
Never submit it. You submit, under your own credentials.
Pull the AHRI reference number for that exact system.
Never tell a homeowner whether something is covered.
Chase the inspection date and put it in front of whoever books.
Never speak for a licensed opinion, or quote work that needs a license.
This is the product, not the small print. The counterparty is a manufacturer or a jurisdiction, submission happens under your credentials, and the failure modes here are legal rather than embarrassing. So it prepares and it chases. You press submit.
Same AI. One of them can see your jobs.
Ask both the same question and both are right. Only one of them can tell you the number, the name and the date.
The stack
4 questions a practice owner actually asks · both answers seeded 9:41 AM
Not set upcomposing…
No tools to call. It has only the question.
Thinking
What it could see
- No calendar
- No patient records
- No plan data
- No phone or inbox
- No memory of this practice
Fully set up0 of 5 calls · 0.0s
- Reading today's schedulefind_openings
- Pulling everyone waitingwaiting_list
- Matching length and providerfit_check
- Checking text consentconsent_lookup
- Writing the messagedraft_message
Working.
What it could see
- Today's schedule
- The waiting list
- Visit lengths and providers
- Text consent per patient
Same model on both sides, and the unconfigured one answers first — it has nothing to look up. The configured one makes 5 real calls before it says anything, reading the schedule and the waiting list from the sections above, which is why its numbers match them.
Both answers in the comparison are seeded for today and computed from the same practice sections 01 to 04 run on. Product names say what each is good at, as our working view dated September 2026; nothing states another company’s specifications, prices or benchmarks, and nothing claims a partnership.
What it would cost you.
Move the sliders to your shop. Every figure below comes off the published price list, and where the honest answer is custom it says so instead of guessing.
StandardYour answers
Website + AI receptionist, working as one
Starts at
$749/mo
- minutes on the phone450
- emails3,400
- text messages1,200
- documents read2,000
No setup fee. Or $6,741 for the year — 3 months free.
Pro
Full site with SEO + the growth agent
Starts at
$1,499/mo
- minutes on the phone1,300
- emails8,500
- text messages2,500
- documents read5,400
No setup fee. Or $13,491 for the year — 3 months free.
Enterprise
Custom site and custom agent, scoped and run as one
Starts at
Custom
- no ceilingscoped to you
The number does not exist until the scope does.
- You see a working demo before you pay anything.
- One monthly fee covers the demo, building your version, and keeping it running. No setup fee.
- Stop at the end of any month.
- 30 days money back from go-live, prorated for the days it ran.
Estimated from the published price list, not a quote. What gets built is different for every practice, and that is what the fifteen minutes is for.