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Better greeting
Write a better business voicemail greeting with AI in five minutes
Tell AI your hours, your urgent option, and exactly what callers should leave. Ask for three versions under 20 seconds, pick the one that sounds like you, and record it.
The short answer
Tell ChatGPT or another chat tool your business name, your hours, what callers should do if it's urgent, and exactly what you want them to leave: name, number, address, and what they need. Ask for three versions, each under 20 seconds read out loud. Read them aloud, pick the one that sounds like you, and record it. On an iPhone, the recording option is in the Phone app under Voicemail. The whole thing takes about five minutes.
What a good greeting does
Your voicemail greeting is the front door for every call you miss. A good one does a few jobs, fast:
- Tells callers they reached the right business.
- Gives them a faster option if it's urgent.
- Tells them exactly what to leave, so you can call back ready.
- Says when they'll hear back, and only if you can keep that promise.
Floor vote
When did you last change your voicemail greeting?
One vote per device. Change it any time.
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The prompt
Paste this, with your own details:
Write 3 voicemail greetings for my business. Each must be
under 20 seconds when read out loud. Business: [NAME].
Hours: [HOURS]. If it's urgent, callers should [URGENT
OPTION]. Ask callers to leave their name, phone number,
[ADDRESS OR OTHER DETAIL], and what they need. Calm and
friendly, no jokes, no music cues.
Here's the kind of thing you'll get, for a made-up plumbing company:
"You've reached Maple Street Plumbing. We're in Monday to Friday, 8 to 5. If it's an emergency, text 555-0142. Otherwise, leave your name, address, and what's wrong, and we'll call you back."
Five parts, under 20 seconds
- 01WhoYour business name
- 02WhenYour real hours
- 03UrgentThe faster option
- 04LeaveName, number, what they need
- 05BackWhen you'll call, if true
Pick the one that sounds like you
Read all three out loud. The right one is the one you can say without stumbling. Ask for changes in plain words: "Make version 2 warmer," "Shorter," or "Say the phone number slowly." Don't promise "we'll call back within the hour" unless you really will.
Record it
On iPhone, Apple's steps depend on which Phone app layout you use:
- Classic layout: open Phone, tap Voicemail, then Greeting, choose Custom, and record.
- Unified layout: open Phone, tap Calls, tap Edit, then Edit Voicemail Greeting.
Apple notes that custom greetings aren't supported by every carrier. On Android, and on many carriers, you can also record a greeting by calling your own voicemail and following the menu. Office phone systems usually have a greeting option in their settings.
Tips that help: record in a quiet room, stand up, smile while you talk, and say your business name clearly at the start. Listen to it once by calling yourself.
Keep it current
Update it for holidays, closures, and new hours. A greeting that says you're open when you're closed is worse than a plain one.
If callers reach voicemail before you can grab the phone, make it ring longer first.
A greeting doesn't answer the phone
Even a great greeting only gets you a message. Some callers won't leave one and will call the next business on the list. If you'd rather calls got answered and booked, that's what Deeplathe builds. Here's a plain explanation of how AI voice answering works for missed calls.
Field check
Field check
Three questions. Honest answers. No score sent anywhere but this page.
01 / 03
Did you give AI your real hours and urgent option?
Short close
Give AI your real hours, your urgent option, and what callers should leave. Ask for three versions under 20 seconds, pick the one that sounds like you, record it, and keep it up to date.
Keep these
The working rules
A good greeting tells callers they reached you and what to leave. Then: Give AI your real details; Ask for three short versions; Read them out loud; Record the one that sounds like you.