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Talk, don't type
Turn a rambling voice memo into a clean email with AI
Talk it out on your phone, copy the words, and ask AI for a short, friendly email that keeps every fact and adds nothing. Then read it once and send.
The short answer
Say what you want to write out loud, ums and all, using your phone's voice recorder or the microphone on your keyboard. Copy the words. Paste them into ChatGPT or another chat tool and ask: "Turn this into a short, friendly email to [NAME]. Keep every fact. Don't add anything. Put anything unclear in [brackets]." Read it once, check the names, numbers, and dates, and send it. You already know what to say. The AI just does the typing and tidying.
Why this works for people who hate typing
A blank email box makes people freeze. Talking doesn't. When you speak, you tend to say everything that matters, just in the wrong order and with a few detours. That's fine. Sorting and trimming is the part AI is good at.
Floor vote
Which would you rather do?
One vote per device. Change it any time.
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Step 1: Talk it out
Use whatever you already have:
- iPhone Voice Memos. On iPhone 12 or later, Apple's Voice Memos app can transcribe what you say, in English and several other languages. Record, then open the recording and choose Copy Transcript from its options.
- The microphone on your keyboard. On iPhone and Android, tap the microphone on the keyboard and speak straight into a notes app or the chat box.
- The chat tool itself. ChatGPT's app lets you dictate into the message box, or talk to it out loud like a phone call.
Start by saying who it's to and why: "Email to Ruth at the bookkeeper. Three things about September." Then just talk. Spell any unusual names.
Step 2: Ask for a clean email
Paste the words and send:
Turn this voice note into a short, friendly email to
[NAME]. Keep every fact, date, and number exactly as I
said it. Don't add anything I didn't say. Use short
paragraphs. If something is unclear, put it in [brackets]
instead of guessing.
"Don't add anything" is the important line. Without it, AI likes to add polite promises you never made, like "I'll follow up next week."
From voice to sent
- 01TalkWho it's to, and why
- 02CopyThe transcript
- 03AskKeep facts, add nothing
- 04CheckNames, numbers, dates
- 05SendAfter one read
Step 3: Check the facts that matter
Transcripts mishear things. "Fifteenth" becomes "fiftieth." "Ruth" becomes "roof." Before you send, check:
- Every name, including the person it's going to.
- Every number, price, and date.
- Anything in [brackets].
- Anything that commits you to something.
Fix them in the email, not by asking the AI again. It's faster.
Make it sound like you
If it comes out stiff, ask: "Make it sound more like me: casual, warm, no corporate words." Or paste one of your old emails and say "Match this tone." Then read it out loud once. If you wouldn't say a line, change it.
What not to say into it
If the email is about a customer's private details, health, or money, leave those out of the recording, or swap them for placeholders before you paste. You can put the real details back in yourself.
Field check
Field check
Three questions. Honest answers. No score sent anywhere but this page.
01 / 03
Did you try saying an email out loud first?
Short close
Say it out loud, copy the transcript, and ask for a short email that keeps every fact and adds nothing. Check names, numbers, and dates, then send.
Keep these
The working rules
You already know what to say. Typing is the hard part. Then: Say it out loud; Copy the transcript; Ask for a clean email that adds nothing; Check names, numbers, dates.