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Plan the week
Turn your messy to-do pile into a calm weekly plan with AI
Dump everything in without tidying, add your fixed appointments, and ask for three tasks a day with deadlines first. Then move anything that feels wrong. It's your week.
The short answer
Write down everything on your mind, in any order, and paste it into ChatGPT or another chat tool. Add the things that can't move this week: appointments, deadlines, days you're out. Then ask for a Monday-to-Friday plan with no more than three tasks a day, deadlines first, plus a short list of things to hand off or drop. Tell it to ask before dropping anything that involves a customer. Move anything that feels wrong, because it's your week, and redo it on Friday.
Why the pile feels so heavy
Twenty things on a list feel like twenty things to do today. They aren't. Some are due Friday, some are five-minute jobs, and some don't need doing at all. The pile isn't too big. It just doesn't have an order yet. Sorting is the part AI is good at.
Floor vote
How many things are on your to-do list right now?
One vote per device. Change it any time.
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Step 1: Dump everything, don't tidy
Open a note and write every task in your head, on sticky notes, and in your inbox. Half sentences are fine: "call Dave re: van," "quote for Elm St," "dentist?" Don't sort, don't group. Getting it out of your head is the first relief.
If tasks mention customers by name, swap the names for something like [CUSTOMER 1]. Here's how to remove private details before you paste.
Step 2: Add what can't move
Under the list, write what's fixed this week:
- Appointments and meetings, with days and times.
- Real deadlines.
- Days or half-days you're not working.
Without these, the plan will look neat and won't fit your actual week.
Step 3: Ask for the plan
Paste both and send:
Here's my to-do pile and my fixed commitments this week.
Make a Monday-to-Friday plan. Max 3 tasks a day, real
deadlines first. Put small tasks under 10 minutes in one
batch per day. List what I could delegate or drop. Ask me
before dropping anything that involves a customer. If a
task is too big for one day, split it and give the first
step.
The pile | The plan
The pile
Call Dave re: van. Quote for Elm St. Invoice the Parks job. Dentist? Order filters. Fix the website hours. Reply to the landlord.
Everything at once, no order.
The plan
Mon: Elm St quote, invoice, call Dave. Tue: order filters, landlord reply. Hand off: website hours.
Three a day, deadlines first.
Step 4: Move what feels wrong
Read the plan. If Tuesday looks impossible, say so: "Tuesday is a site visit, move two things." If it put something hard on Friday afternoon, move it. The AI doesn't know how your week feels. You do.
Then put the plan where you'll see it: your calendar, a paper note on the desk, or the top of your notes app.
Step 5: Redo it on Friday
On Friday, paste what got done and what didn't, plus anything new, and ask for next week's plan. Things that slipped two weeks in a row are worth a second look. Maybe they need help, or maybe they don't need doing.
New to all this? Here's a first week of using AI at work, one small job a day.
Field check
Field check
Three questions. Honest answers. No score sent anywhere but this page.
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Did you get the whole pile out of your head?
Short close
Dump the whole pile, add what can't move, ask for three things a day with deadlines first, and move what feels wrong. The pile won't get smaller. It just gets an order, and that's usually enough to start.
Keep these
The working rules
A long list feels heavy because nothing has an order. Then: Dump it all; Add what's fixed; Ask for three a day; Move what feels wrong; Redo it Friday.